Day of Crew Staffing

Stage Design & Set Production

Audio/Visual Production (Lighting, Sound, Projection)

Talent & Speaker Coordination

Run-of-Show Creation & Stage Management

Line Producing & Budget Management

Production Coordination & Logistics

On-Site Production Management

Craft Services & Talent Hospitality

On-set BTS coordination

Talent wrangling or VIP care

Administrative Support

• Calendar and inbox management

• Scheduling meetings and appointments

• Document preparation and editing

• Data entry and form creation

• Internal communications support

• File organization and digital filing systems

Project Management

• Tracking timelines, milestones, and deliverables

• Managing contractors, vendors, and collaborators

• Creating and maintaining project dashboards (e.g. Asana, Airtable, Notion)

• Task delegation and follow-up systems

• Meeting coordination and recap documentation

Systems & Workflow Setup

• Development of SOPs (Standard Operating Procedures)

• CRM setup and management

• Intake forms and client journey automation

• Payment tracking and invoice systems

• Integration of tools like Google Workspace, Slack, Calendly, and Zapier

Lead & Client Management

• Initial intake form creation

• Pipeline tracking (in systems like Airtable, Asana)

• Appointment scheduling integrations

• Follow-up reminders and templates

Document & Template Creation

• Branded templates for Google Docs, Sheets, Airtable, and Notion

• Admin documents: meeting agendas, recap templates, SOPs

• Client-facing templates: proposals, onboarding forms, welcome kits